Hi Stephanie,
I've worked in venue management technology for arts and culture for about 15 years. I've worked with dozens of museums who are trying to make do with Excel or Google Calendars. If you have the time to set up a system that works for you and the entire organization, those can be good options, however museum programs and events are so often dependent on other factors like whether there's a docent available, there's another event in an adjacent room, etc. In the museum world, the most common products I've encountered are EMS, Artifax, VenueOps and Ungerboeck (Momentus). If there's a big rental event business need, TripleSeat or Planning Pod could be good options as well but public programs and education will struggle. The costs range from few thousand dollars a year to an arm, a leg and a kidney.
I'm happy to chat with you to put you in touch with some less expensive options or introduce you to people who have created a home grown system to get you started.
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Anne Choe
Principal
Verona NJ
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Original Message:
Sent: 06-11-2024 12:34 PM
From: Stephanie Sun
Subject: Cross-Department Calendar Systems
Hello,
I'm hoping to identify a calendar system that will allow my organization to keep track of multiple departments' big-picture timelines. Historically we've used Excel to track Exhibitions calendars, but we're aiming to integrate deadlines across departments (Exhibitions, Collections, Facilities, Development, etc.) to develop a more holistic view for our entire team. I'm hoping to find a system that's easy to update, read, and share (in digital form and with printouts), and ideally has a filtering ability. We're a smaller organization, so ideally I'm looking for a low-cost/free platform that can support maximum 20 users. I'd appreciate any suggestions!
Thank you,
Stephanie
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Stephanie Sun
Project Coordinator
Henry Art Gallery - University of Washington
Seattle WA
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