Hi Jonathan,
I would also recommend creating a new record since it's a brand new loan. I have had this very situation come up a few times in the past. In my mind, establishing a new record makes it clear when this object arrived at your institution this time, what the purpose is for it being there this time, and as you mentioned, what its current condition is. If the old record is just edited, it will be less clear that the original loan actually did end and this isn't just a much later extension. For basic description of what the object looks like or its dimensions, you can certainly copy and paste into the new record to save time, but creating a new record keeps the other loan details distinct and up-to-date.
If you do just edit the original record, make a very clear note as to when the first loan ended, that this is a new one, and what the details are of this new loan. This may help alleviate any confusion down the road.
Best,
Angela
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[Angela] [Stanford]
[Independent Registrar and Collections Specialist]
[Advanced Museum Services]
[Indianola] [Iowa]
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Original Message:
Sent: 08-01-2022 06:46 PM
From: Jonathan Piper
Subject: Numbering for incoming loan objects from a previous loan
Hi all,
I wasn't able to find any posts about this, but that might have something to do with the tricky wording! What I'm after is, in short, any thoughts on how to handle the numbering of an incoming loan object when that object had already been numbered on a previous loan. I can understand the value of recording a new object number to mark the object's new entrance into the museum and possibly account for differences in status/condition, but I can also see the value in not duplicating records and in matching the "sameness" of the object with a consistent number. Are there any other considerations to keep in mind? Has anyone else had to answer this question?
Thanks in advance!
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Jonathan Piper PhD
Curator
Museum of Making Music
Carlsbad CA
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