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Insurance coverage for external vendors

  • 1.  Insurance coverage for external vendors

    Posted 09-15-2023 02:44 PM

    I am interested in learning about insurance options and/or liability waivers for contractors who are working onsite but are not LLC's and therefore are not eligible to purchase their own liability coverage. The example prompting this inquiry is a person who has a full-time job and does occasional work on weekends (approximately 4 times a year).

    Any and all suggestions appreciated, including references to other conversation strings on this platform. 



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    Ellen Endslow
    Director of Collections/Curator
    Chester County History Center
    West Chester PA
    Chester County History Center
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  • 2.  RE: Insurance coverage for external vendors

    Posted 09-18-2023 10:43 AM

    Hello Ellen,

    In regards to your query about insurance coverage for contractors working onsite but ineligible to get their own liability insurance as an LLC, would these contractors be considered volunteers rather?  As a non-profit institution, you may be able to get coverage for your volunteers as part of your general liability coverage.  I often add this type of coverage to my 501c3 clients.  Typically, the coverage will allow a certain number of volunteers to be covered doing certain type of work.  Also, you may want to look at your current workers comp insurance policy to see whether volunteers are currently covered, and if not, if you can add them.

    In lieu of this person not being a volunteer due to their remuneration from your institution, take a look at your WC policy - it should cover part-time contractors working on premise, or perhaps you can add it.

    Please reach out with any additional questions.

    Kindly,

    Orit



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    Orit Manham
    Insurance Advisor
    w3blk.com
    Boulder CO
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  • 3.  RE: Insurance coverage for external vendors

    Posted 09-18-2023 12:36 PM

    Hi, Ellen.

    I am an exhibit designer and I operate a Sole Proprietorship and an LLC (Partnership).

    Anyone can get general liability insurance regardless of how their business is established. However, it is tricky to find insurers that are willing to take on small businesses, and independent contractors. For my sole proprietorship, one of the local State Farm agents was able to set me up ( Allstate was unable to accommodate me in my area, CA.)  A $ 1 million coverage policy runs about $400/year (I assume this will vary by local). Again, this is general liability, Professional Liability ( or Errors and Omissions) was a lot more. I also carry an Umbrella Policy, again $ 1 million per incident in coverage, and it is about the same as the General Liability policy annually.  In my experience, the general liability policy is enough for consultants, graphic designers, and other off-site workers. Sometimes I have to push back on the contract writers because they use default language that covers on-site construction workers and I have to convince them that the level of risk is completely different for an offsite consultant. Often they will waive the higher levels of insurance. Generally, they want to know that the subcontractor has the self-employed equivalent of Workers Comp insurance and General Liability policy covers that. 

    Bart



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    Bart Hays
    Principal/Operations
    Pacific Grove CA
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  • 4.  RE: Insurance coverage for external vendors

    Posted 10-02-2023 09:18 AM

    Thank you to everyone who has posted here and privately regarding potential insurance options. In addition to this public thank you, my intent is to share information that might be useful to those who don't encounter this situation often. 

    The crux of this situation is that the vendor in question lives in Delaware. As a result, he is unable to simply purchase liability insurance without establishing an LLC. This is straight from his insurance agent. We believe we are closing in on an option that is sound and agreeable to everyone. But in the meantime, be mindful about the state's rules in which the vendor lives.

    Thanks again.



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    Ellen Endslow
    Director of Collections/Curator
    Chester County History Center
    West Chester PA
    Chester County History Center
    ------------------------------



  • 5.  RE: Insurance coverage for external vendors

    Posted 4 days ago

    I've had a similar situation with a contractor who did occasional work for us but wasn't operating as an LLC. From what I've seen, a lot of people in this situation opt for liability coverage through platforms like insurance company , which offers flexible policies that could be a good fit for part-time contractors. They tend to be a bit more accessible than traditional plans and don't require full-time status or LLC registration.



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    Stew stay CIPM
    Baton Rouge LA
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  • 6.  RE: Insurance coverage for external vendors

    Posted 4 days ago

    Thanks to everyone for taking time to reply. Several museums in PA have bumped into this situation and in order to handle it affordably and ethically, they hired the person as a seasonal employee. The museum had to pay a small amount of taxes but the individual was covered by the institution's liability. These steps took care of the insurance coverage and was far less expensive from every direction.



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    Ellen Endslow
    Director of Collections/Curator
    Chester County History Center
    West Chester PA
    Chester County History Center
    ------------------------------



  • 7.  RE: Insurance coverage for external vendors

    Posted yesterday

    I am an independent contractor who has just been asked to supply my own liability insurance in order to be the dance mistress at an event; I want to thank you for the timely question! My State Farm agent just called me to say that State Farm does not offer this kind of coverage for me. (I'm in Illinois, the museum holding the event is in Ohio.) Any suggestions on which insurance companies do offer general liability policies for sole proprietors?



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    Jeanette Watts
    Dance Historian
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  • 8.  RE: Insurance coverage for external vendors

    Posted 13 hours ago

    Huntington T. Block (HTB) may be able to help.  Typically, independent contractors do not have to form LLC to obtain coverage. The insurance company would just need to fully understand the scope of your business when using a sole proprietor.

    Please reach out to Jun Lin at HTB for a consultation:

    Jun Lin

    Tel: 202.862.5329

    E-Mail: jun.lin2@aon.com



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    Casey Wigglesworth
    Assistant Vice President
    Huntington T. Block Insurance Agency An AON Company
    Washington DC
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  • 9.  RE: Insurance coverage for external vendors

    Posted 11 hours ago
    Hi, Jeanette - are you a homeowner?  If so, your home insurance policy may cover you for this.  I don't know the laws in either Illinois or Ohio, but in CT, that would be possible.  Vivian





  • 10.  RE: Insurance coverage for external vendors

    Posted 9 hours ago

    Hi, Vivian! You know, I checked with State Farm on my Personal Umbrella Liability, but I had NOT asked about my home insurance. No harm in asking, right? Thank you!



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    Jeanette Watts
    Dance Historian
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  • 11.  RE: Insurance coverage for external vendors

    Posted 8 hours ago
    Absolutely! Fingers crossed.