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  • 1.  Auction Item Donation Request Policy

    Posted 08-03-2022 04:45 PM
    Hi all,

    Our museum often gets asked to provide admission tickets and swag for other nonprofit events as silent auction prizes. While we absolutely want to share the wealth and be good community partners, we also know providing the better swag people want to bid on cuts into our bottom line. While this can be a great opportunity for us to "trade" auction items with other museums/arts orgs in the community, not every organization is able to provide that type of partnership or reciprocal relationship. Does anyone have any policies related to providing these types of donations (i.e. only X number of tickets a year/first come first serve) they'd be willing to share or any general insight on practices you employ within your organizations?

    Thanks so much in advance!

    Caitlyn Cawthon
    Development Manager
    Orange County Regional History Center
    Orlando FL

  • 2.  RE: Auction Item Donation Request Policy

    Posted 08-04-2022 09:03 AM
    Edited by Kelsey Enderle 08-04-2022 09:03 AM
    Hi Caitlyn,

    We give preference to local non-profit 501(c)(3) registered organizations within a 100-mile radius of Cincinnati. Only one donation of two ticket vouchers will be made to an organization per year. We ask that requests are made at least 45 days prior to the fundraiser/event.

    We have a volunteer who helps us fulfill, mail and track our donation requests. We also put a form on our website to help streamline these requests and also receive request by mail. 

    In addition to donation requests for non-profits, we will do ticket trades with other organizations/companies either for fundraisers, staff raffles, service awards, etc. These are typically managed separately from our standard donation requests. 

    Hope this helps!


    Kelsey Enderle
    Senior Director, Guest Engagement
    Cincinnati Museum Center at Union Terminal
    Cincinnati OH

  • 3.  RE: Auction Item Donation Request Policy

    Posted 08-04-2022 09:08 AM
    At the Philadelphia Sports Hall of Fame we get similar requests.  We are bit discerning in that we look at each request somewhat strategically.  I.e. is there some potential benefit to the Hall of Fame.  If it is small like a school, church or community function like a beef & beer we tend to decline.  If it is an event/organization with some synergy with the Hall of Fame we tend to oblige and use it as a marketing opp.  But we usually make it contingent on getting something in return like an advertisement in the event program booklet, opportunity to provide promotional material or even free tickets to the event if it could be a networking opportunity. 

    We tend to offer tickets more so that swag.  Tickets don't really cost us anything and we look at it as getting someone to attend who may not otherwise do so.  Plus they often bring other, cash-paying customers.

    My 2 ¢

    Ken Avallon
    Philadelphia Sports Hall of Fame