Great question! From a security standpoint you are correct regarding email. However, to my knowledge faxing is still a secure method of transmission if it is done in the traditional sense (phone line) - the problem that can arise is many organizations have switched to electronic fax services that will deliver the message via e-mail or another online method. As was pointed out by Michelle, using an email encryption service is a secure method of transmission.
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Matthew Thurman
Director of Protection Services
The Speed Art Museum
Louisville KY
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Original Message:
Sent: 08-01-2019 10:00 AM
From: David Ryan
Subject: e-mailing the Standard Facility Report
Dear Colleagues,
I was trained to not send the Standard Facility Report in electronic format (FAX or e-mail). The thinking is that it contains sensitive information on security and staffing details and should be sent by snail mail instead. Has the thinking changed over the years? I just received one from a major museum as an e-mail attachment. Thanks.
Sincerely,
Dave Ryan
Interim Registrar
Colorado Springs Fine Arts Center at Colorado College
Sent from Mail for Windows 10