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  • 1.  Facility Rentals Catering Contract

    Posted 06-24-2015 03:56 PM

    Hi everyone. I am wondering if anyone has experience with an exclusive catering contract which includes a buy-out clause to allow the use of an alternate caterer for an event. If so, what are the terms? Any input is greatly appreciated!

    Rachel Hamilton
    Event Sales Manager
    The Speed Art Museum
    Louisville KY

  • 2.  RE: Facility Rentals Catering Contract

    Posted 06-24-2015 04:01 PM

    Interesting.  We don't have any such contracts with anyone here, but we're city-owned and operated, so I'm not 100% sure we could do that anyway . . . can't even recommend one over another.  We provide people with a list of local places that have catered frequently here before, if clients ask, but they're free to use whoever they wish.  For smaller events, many times, it's a do-it-yourself sort of thing anyhow.

    James Mackay
    The Lyceum
    Alexandria VA

  • 3.  RE: Facility Rentals Catering Contract

    Posted 06-25-2015 08:32 AM

    Our local art museum has an in-house cafe that is managed by a contracted caterer. This caterer has the right of first refusal regarding events in the museum. If there is a wedding, for instance, the contracted caterer must be used unless said caterer opts out for some reason. Any other caterer who comes in must follow all of the prescribed rules and regulations of the museum.

    Joseph Popp
    Exhibits & Archives Specialist
    Erie Insurance Museum
    Erie PA

  • 4.  RE: Facility Rentals Catering Contract

    Posted 06-25-2015 09:17 AM
    Edited by Scott Howe 06-25-2015 09:20 AM

    Rachel, we've had experience with this. Please feel free to give me a call or email to discuss.


    Scott Howe EdD
    Deputy Director
    Parrish Art Museum
    Water Mill NY

  • 5.  RE: Facility Rentals Catering Contract

    Posted 06-25-2015 10:13 AM

    We have a buy-out clause in our contracts. The buy-out can only be exercised in off-season months, and never on a Saturday. The opt-out fee is $2,500, of which $500 stays with the museum and the balance is paid to the concessionaire. 

    Over the last three years, it's only been exercised once, when the client had some unusual and very specific requirements.

    Jeff Ganung
    Director of Operation and Finance
    Museum of Glass
    Tacoma WA

  • 6.  RE: Facility Rentals Catering Contract

    Posted 06-25-2015 01:40 PM


    We what you are looking for at our website. Go to, scroll down to "Earned Income Resources" and 'Click Here', simple registration and you can access exactly what you are asking for at no cost. I can be reached directly if any questions at or 818 557-0635.

    Arthur Manask
    Manask & Associates
    Burbank CA

  • 7.  RE: Facility Rentals Catering Contract

    Posted 06-25-2015 02:44 PM

    At OMCA our cafe operator is one of 4 preferred caterers on our list. The cafe operator is the only one who can use the kitchen. Everyone else sets up satellite kitchens on our campus. I have seen several different situations here and would be happy to discuss off line. Feel free to contact me.

    Catherine Kitz
    Events Services Manager
    Oakland Museum of California
    Oakland CA


  • 8.  RE: Facility Rentals Catering Contract

    Posted 06-28-2015 02:40 PM

    When we first opened in February 2007, we had a local sandwich shop set up in our cafe and warming kitchen.  But after the recession hit, he consolidated his operations back to his first shop.

    For catering, we do not have a specific caterer.  What we do have is a list of preferred vendors.  We make no comment as to quality of food, just that they have worked with us in the past and readily comply with our requirements, i.e. insurance, food handlers, permits, etc.  We keep a similar list for event-party rentals, DJs, sound equipment vendors, private security companies, etc.

    We don't have a full kitchen.  Its classified as a warming kitchen.  Already cooked food is brought in and kept warm, and then served to the event participants.  Cuts down on some of the health code requirements on our part.  We have had events where the food is actually prepared on site.  But the caterer is responsible for food handler certificates, etc.


    Raymond Meyer
    Safety & Security Manager
    Aerospace Museum of California
    McClellan CA