Hi Michael,
That's an important question. Much of the answer may come from thinking about how you separate data
management and data
delivery. Are the management functions of the existing cataloging systems working for your operations? Is there additional work that would need to be done specifically in the catalogue database, and would that work create divergence from your "systems of truth" management systems, creating ongoing effort or disconnects? In both the options you mention, there is a "gluing together" activity, and a pruning activity, to optimize data for delivery.
With our clients at Design for Context, the focus on integrated data delivery – both internally for staff to have a single view for their task needs, and externally for public discovery/exploration – this leans toward your second option where the relevant delivery data comes from source systems for display on the web. However, there may still be small "glue" utilities for vocabulary reconciliation, image delivery to your main website, some multilingual support, identifying data issues/gaps, etc. We use a collection-focused linked data approach that also is now being extended in collaboration with the Georgia O'Keeffe Museum to integrate that data with interpretive digital publications, education, interactives – while leaving the existing systems to do what they do well for operations.
I'm happy to share examples from a few institutions and discuss the questions you raise, if that is useful. And hoping you can share what you learn with this forum in future!
All the best,
Duane
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Duane Degler
Principal Consultant
Design for Context
Chevy Chase MD
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Original Message:
Sent: 08-22-2022 01:30 PM
From: Michael Rose
Subject: Institutional Databases - Federated Search Across LAMG Platforms
Atlanta History Center is rich in resources with collections in Library, Archives, Museum, and Gardens (LAMG). Data access is available in distinct systems that have been developed for each: Worldshare, ContentDM, Re:discovery, IrisBG, and more.
At present, the institution is looking to create a federated search for public access to these databases.
We are looking at two approaches: Consolidate multiple digital databases into one catalogue system across Library, Archives, Museum, and Gardens for a new catalogue database that could merge some or all data to one system. Additionally, we would build a microsite, linked to our main website, as one user-friendly search tool.
The second option is: Build a connection (API/other) from the existing separate catalogue databases that can integrate directly with a web-based search portal.
I am wondering if other institutions that have multiple collections databases have looked at similar solutions and, if so, which they believe are the best options.
Thank you -
Michael Rose
He/Him/His
Chief Mission Officer /
Executive Vice President for Collections and Exhibitions
130 West Paces Ferry Road NW
Atlanta, Georgia 30305
P 404.814.4043
F 404.814.4175
atlantahistorycenter.com
