Open Forum

Hi all,

I am curious if anyone/any institution uses a special kind of accession form for those objects that may have no donor attached to them? 
If anyone has any ideas for formatting a different accession form, or examples of these kind of accession forms that they would be willing to share, please let me know! 

Thanks!


------------------------------
Emily Tipton
Curator of Collections & Archivist
Antique Gas & Steam Engine Museum
Vista, CA
------------------------------

Original Message------

Hi all,

I am curious if anyone/any institution uses a special kind of accession form for those objects that may have no donor attached to them? 
If anyone has any ideas for formatting a different accession form, or examples of these kind of accession forms that they would be willing to share, please let me know! 

Thanks!


------------------------------
Emily Tipton
Curator of Collections & Archivist
Antique Gas & Steam Engine Museum
Vista, CA
------------------------------

Thank you so much for the tips Dana!

------------------------------
Emily Tipton
Curator of Collections & Archivist
Antique Gas & Steam Engine Museum
Vista, CA
------------------------------

Original Message:
Sent: 03-07-2019 12:04 PM
From: Dana Neitzel
Subject: Accession without a Donor form

For Museum Purchases being accessioned, I use the purchase receipt.  For accessions done before my time for which I cannot find documentation, I note as much in PastPerfect and print PastPerfect's accession form to be filed with the rest of the Deed of Gift paperwork.

 

Dana Neitzel

Curator

San Mateo County Historical Association

2200 Broadway, Redwood City, CA 94063

Ph: 650.299.0104, ext. 230 | Fax: 650.299.0141

dana@historysmc.org | www.historysmc.org

 

      

          

Current changing exhibits at the History Museum:

Our Story:  Transformation of a Courthouse & Twenty Years in Redwood City (through October 27, 2019)

After Promontory:  150 Years of Transcontinental Railroading (opens May 10, 2019)

 

Original Message------

Hi all,

I am curious if anyone/any institution uses a special kind of accession form for those objects that may have no donor attached to them?
If anyone has any ideas for formatting a different accession form, or examples of these kind of accession forms that they would be willing to share, please let me know!

Thanks!


------------------------------
Emily Tipton
Curator of Collections & Archivist
Antique Gas & Steam Engine Museum
Vista, CA
------------------------------

You should look into your state's FIC laws (Found in Collection), in there are any.

Museum Registration Methods 5th Edition by Rebecca A. Buck and Jean Allman Gilmore
A Legal Primer on Managing Museum Collections 3rd Edition by Marie Malaro

I've been relying pretty heavily on these books since I've started at my position. They cover a lot about undocumented objects, as well as other common issues found in museums.

Best,
Shelby

------------------------------
Shelby Miller
Curator/Dr. of Education and Outreach
Galena History Museum
Galena IL
------------------------------

Original Message:
Sent: 03-06-2019 04:14 PM
From: Emily Tipton
Subject: Accession without a Donor form

Hi all,

I am curious if anyone/any institution uses a special kind of accession form for those objects that may have no donor attached to them?
If anyone has any ideas for formatting a different accession form, or examples of these kind of accession forms that they would be willing to share, please let me know!

Thanks!


------------------------------
Emily Tipton
Curator of Collections & Archivist
Antique Gas & Steam Engine Museum
Vista, CA
------------------------------

Shelby, thank you for including those resources, I will look into them!

------------------------------
Emily Tipton
Curator of Collections & Archivist
Antique Gas & Steam Engine Museum
Vista, CA
------------------------------

Original Message:
Sent: 03-07-2019 12:10 PM
From: Shelby Miller
Subject: Accession without a Donor form

You should look into your state's FIC laws (Found in Collection), in there are any.

Museum Registration Methods 5th Edition by Rebecca A. Buck and Jean Allman Gilmore
A Legal Primer on Managing Museum Collections 3rd Edition by Marie Malaro

I've been relying pretty heavily on these books since I've started at my position. They cover a lot about undocumented objects, as well as other common issues found in museums.

Best,
Shelby

------------------------------
Shelby Miller
Curator/Dr. of Education and Outreach
Galena History Museum
Galena IL

Original Message:
Sent: 03-06-2019 04:14 PM
From: Emily Tipton
Subject: Accession without a Donor form

Hi all,

I am curious if anyone/any institution uses a special kind of accession form for those objects that may have no donor attached to them?
If anyone has any ideas for formatting a different accession form, or examples of these kind of accession forms that they would be willing to share, please let me know!

Thanks!


------------------------------
Emily Tipton
Curator of Collections & Archivist
Antique Gas & Steam Engine Museum
Vista, CA
------------------------------

We have a separate form, the Purchase Agreement, that we send to vendors when acquiring work through purchase for the collection. This form confirms that the vendor holds title and is transferring title to the museum through purchase, or is acting as an agent for the artist. It also provides space for the vendor to enter provenance, exhibition history and bibliography as well as copyright holder.

If you contact me, I would be happy to provide you with a sample.

Best
Peg Brady

------------------------------
Peg Brady
Collections Dept Manager & Senior Registrar
Cantor Arts Center at Stanford University
Stanford CA
pbrady2@stanford.edu
------------------------------

Original Message:
Sent: 03-06-2019 04:14 PM
From: Emily Tipton
Subject: Accession without a Donor form

Hi all,

I am curious if anyone/any institution uses a special kind of accession form for those objects that may have no donor attached to them?
If anyone has any ideas for formatting a different accession form, or examples of these kind of accession forms that they would be willing to share, please let me know!

Thanks!


------------------------------
Emily Tipton
Curator of Collections & Archivist
Antique Gas & Steam Engine Museum
Vista, CA
------------------------------