Open Forum

Hi Lisa,
We permit off-site use of specimens, but not outside use. Our teaching collection gets a lot of use; our scientific collection is much more limited. For requests, we consider of the location of the event and other activities taking place (class room, film studio for media event, conference, etc) as well as security considerations for the specimen (the container its in, whether handling is desired or permitted, transport packing and methods, etc). 

We don't have a special form for off-site use; we just use our in-house loan form but it has a section for where the specimen will be used and for what purpose.

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Dawn Roberts
Director of Collections
Chicago Academy of Sciences / Peggy Notebaert Nature Museum
Chicago IL
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Original Message:
Sent: 02-13-2018 09:37 AM
From: Lisa Petitta
Subject: using artifacts outside the museum

If an employee of the museum (the curator, education director or other employee) want to take an artifact outside the museum for a presentation, is there a policy and "form" they should complete? If so can someone share their policy and form?

 

Thank you,

 

Lisa Petitta

Collections Manager

Soldiers & Sailors Memorial Hall & Museum Trust, Inc.

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   Honor them with your presence

4141 Fifth Avenue, Pittsburgh, PA  15213

412-621-4253, Ext. 214

Lisa@soldiersandsailorshall.org

www.soldiersandsailorshall.org

         

 

 

 

 

​Lisa, we've always allowed full-time staff to use certain artifacts in off-site programing.  However, we are just now starting to formalize the process.  We are going to have a request form that asks for the location of the program, a synopsis of the program (targeted audience and its goals), the artifacts desired and how they intend to use them to meet the programs goals.
The requestor will turn this form in no less then 1 month before the program and if the curator approves the request then there is a sign in and sign out line on the form.  The Curator will update the locations of the objects in our database when they are signed out and back in.  A copy of the form will be kept in the file of each artifact borrowed for the program.

Because we are just implementing this there maybe a need to tweak the form as we go forward.

I hope this helps.


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Katherine Owens
Curator of Collections
Missouri State Museum
Jefferson City, MO
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Original Message:
Sent: 02-13-2018 09:37 AM
From: Lisa Petitta
Subject: using artifacts outside the museum

If an employee of the museum (the curator, education director or other employee) want to take an artifact outside the museum for a presentation, is there a policy and "form" they should complete? If so can someone share their policy and form?

 

Thank you,

 

Lisa Petitta

Collections Manager

Soldiers & Sailors Memorial Hall & Museum Trust, Inc.

Click on the image below to support.

   Honor them with your presence

4141 Fifth Avenue, Pittsburgh, PA  15213

412-621-4253, Ext. 214

Lisa@soldiersandsailorshall.org

www.soldiersandsailorshall.org